Policies & Procedures

For any Policy & Procedures that has multiple attachments you can click on the Section title to review and select the attachment you need.

1.         ADMINISTRATION OF POLICIES
101.001    General Responsibilities for Administration of Personnel Programs
102.001    General Definitions
103.001    Acceptable Usage of Information Technology Resources (1 attachment)
(rev. 02/15/12)

2.         CLASSIFICATION AND COMPENSATION
200.001    Position Classification and Compensation System
200.002    Basic Policies and Practices in Position Classification
200.003    Effective Dates of Classification Actions (rev. 10/27/03)
200.004    Establishment of Minimum Qualifications Requirements (3 attachments)
(Attch. A-1, Attch. A, & Attch. B)
200.005    Establishment of Selective Certification Requirements (7 attachments)
(rev. 12/12/05) (Attch. A, Attch. B, Attch. C, Attch. D, Attch. E, Attch. F, &
Attch. G)
200.006    Position Classification Delegation of Authority to Departments (2 attachments)
(Attch. A & Attch. B)
200.007    Temporary Reallocation of Civil Service Positions
200.008    Administrative Review of Classification Actions (1 attachment) (rev. 3/30/07)
201.001    EMCP Performance Evaluation and Variable Pay
201.002    Hiring Rates/Recruitment & Appointment Above Minimum Pay Rate for Civil
Service Positions (2 attachments) (rev. 10/27/03) (Attch. 395A & Attch. 395B)
201.003    Shortage Category for Civil Service Positions and Employees (rev. 10/24/11)
201.004    Recruitment Incentives for Civil Service Positions (1 attachment) (rev. 10/27/03)
201.005    Administrative Review of Initial Pricing of Civil Service Classes (1 attachment)
(rev. 10/27/03)
201.006    Performance Incentives for Civil Service Positions (2 attachments) (rev. 9/02/08)
                 (Attch. 1 & Attch. 2)
201.007    Periodic Repricing Review

3.         STAFFING
300.001    Types of Appointments (3 attachments) (rev. 04/05/04)
(Attch. A, Attch. B, & Attch. C)
300.003    Competitive Recruitment for Civil Service Positions (rev. 10/27/03)
300.004    Employment of Persons with Significant Disabilities for Selective 
State Employment (4 attachments) (Attch. A, Attch. B, Attch. C, & Attch. D)
300.005    Placement of Disabled Civil Service Employees with Environmental Non-Work
Related Injuries or Illness (rev. 10/27/03)
301.001    Certification of Eligibles for Civil Service Positions (rev. 10/27/03)
301.003    Pre-Employment Procedures for Processing Employees Who Require
Unescorted Access to Airport Security Identification Display Areas (SIDAs)
(3 attachments) (Attch. A, Attch. B, & Attch. C)
301.005    Medical, Physical, and Mental Health Requirements for Civil Service Employees
(rev. 10/27/03)
301.006     New Probation Period (rev. 10/27/03)

4.         TRAINING AND DEVELOPMENT
400.001    Employee Training and Development (2 attachments) (rev. 12/12/05)
                 (Attch. A & Attch. B)
401.001    Student Intern Program (4 attachments) (Attch. 1, Attch. 2, Attch. 3, & Attch. 4)

5.         EMPLOYEE RELATIONS AND BENEFITS
501.002    Department-Directed Leave (1 attachment) (rev. 04/09/14)
501.004    Parent-Teacher Conference Leave (1 attachment) (rev. 04/13/12)
501.005    Disaster Relief Leave (1 attachment)
501.006    Victims Protections (2 forms) (rev. 02/06/12) (Form VP-1 & Form VP-2)
502.005    Flexible Working Hours
502.006    Resource for Employee Assistance and Counseling Help (REACH) Program
(rev. 04/16/12)

6.         EQUAL EMPLOYMENT OPPORTUNITY
601.001    Discrimination/Harassment-Free Workplace Policy (Attch. A & Attch. B)
601.002    Reasonable Accommodations for Employees and Applicants with Disabilities (Attch. A)

7.         PERSONNEL INFORMATION, RECORDS & REPORTING
700.001    Pay Administration
701.001    Official Personnel Folders (5 attachments) (Attch. 1, Attch. 2, Attch. 3,
Attch. 4, & Attch. 5)
701.002    Employment-Related Personnel Files (2 attachments) (Attch. 1 & Attch. 2)
702.001    Temporary Inter- and Intra-Governmental Assignments and Exchanges
(1 attachment) (rev. 8/17/11)
702.003    Separation From Service

8.         HEALTH AND SAFETY
800.002   Workplace Violence Program (5 attachments) (rev. 02/15/12) (Attch. A,
Attch. B, Attch. C, Form 416, & Form 417)

9.         WORKERS’ COMPENSATION AND TEMPORARY DISABILITY
900.001    Supervisor’s Accident Report Form (2 attachments) (Attch. A & Attch. B)
902.001    Return to Work Priority Program (10 attachments) (rev. 10/27/03)
                 (Attch. A, Attch. B-1, Attch. B-2, Attch. C, Attch. D, Attch. E, Attch. F,
 Attch. G-1, Attch. G-2, & Attch. G-3)

10.       EXEMPT AND APPOINTED EMPLOYEES
1000.001   Exempt Service (3 attachments) (Attch. A, Attch. B, & Attch. C)
1000.002   Appointment of Exempt Employees to Replacement Civil Service Positions
(rev. 11/30/11)
1000.004   Medical, Physical, and Mental Health Requirements for Exempt Employees
(1 attachment)

P&P INDEX

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The State of Hawai`i Human Resources System Policies & Procedures are promulgated by the Department of Human Resources Development, as authorized by the Hawai`i Revised Statutes. Policies and Procedures may be revised from time to time. A revised policy or procedure shall supersede any previous policy or procedure on the same subject matter. Individual departments may issue internal policies and procedures, to the extent they do not supersede or negate those issued by the Department of Human Resources Development.

Office of the Director, State of Hawai‘i, Department of Human Resources Development
235 South Beretania Street, Honolulu, Hawai‘i 96813